Cookler SAS (“Cookler”, “we”, “our”, or “us”) is committed to safeguarding your personal information and being transparent about how we collect, use, and store your data. This Privacy Policy explains how we handle your data when you use the Cookler Note-Taking App (the “App”) and related services. By using the App, you agree to this Privacy Policy. If you do not agree, please discontinue use of the App.
1. Information We Collect We may collect the following categories of personal and professional information when you use the App:
a. Personal Information Provided by You
- First Name and Last Name – for account creation, personalization, and user identification.
- Email Address – required for account registration, communication, and login.
- Phone Number – used for account verification and communication.
- Profile Picture – optional, provided by you.
- Address – to complete user profiles and for billing purposes where applicable.
b. Professional Information (if applicable)
- Company Name – if you use the App in a business context.
- Company VAT Number – collected for invoicing, accounting, and compliance with tax regulations.
c. Device Permissions and Access
- Camera – to capture videos directly into your notes and to capture a picture for your profile
- Photo Library – to attach existing videos or images to your notes and to attach an existing picture to your profile
- Microphone – to enable voice recording and voice-to-text note features.
d. Automatically Collected Information
- Device details (model, operating system, identifiers).
- Usage data (app interactions, session duration, crash data).
- Log data (IP address, timestamps, technical diagnostics).
2. How We Use Your Information We process collected information for the following purposes:
- To create, authenticate, and manage your user account.
- To personalize your app experience with your name and profile picture.
- To communicate with you via email or phone regarding your account, support requests, or updates.
- To provide invoices, receipts, and comply with accounting obligations (including using company name, VAT number, and address).
- To generate and enhance notes through Gemini AI.
- To store and synchronize notes securely using Google Firebase.
- To enable multimedia note-taking (text, audio, photos).
- To analyze usage and improve app performance.
- To comply with applicable legal and tax obligations.
3. Data Storage and Security
- All user data, including personal and professional information, is securely stored in Google Firebase.
- We apply encryption and strict access controls to protect your data.
- While we take security seriously, no electronic storage method can guarantee 100% protection.
4. Use of Gemini AI
- Gemini AI is used to process your notes for generation, improvement, or summarization.
- Your data is only processed to provide app services and not sold to third parties.
5. Data Sharing and Disclosure We do not sell or rent your data. We may share it only:
- With trusted service providers (Google Firebase, Gemini AI).
- With accountants or auditors, for VAT compliance purposes (company data only).
- With legal authorities if required by law.
- In the case of merger, acquisition, or transfer of assets, under the same privacy safeguards.
6. User Rights Depending on your jurisdiction (GDPR in the EU, for example), you may have the right to:
- Access your data.
- Correct or update data.
- Request deletion of data.
- Restrict or object to certain processing.
- Export data in a structured format.
Requests can be made via
contact@cookler.com.
7. Data Retention
- Personal and professional data is retained as long as your account is active.
- Accounting and VAT-related data may be retained for the legally required period (e.g., up to 10 years under EU law).
- Once deleted, your account data is erased or anonymized unless retention is legally required.
8. Children’s Privacy The App is not intended for use by individuals under the age of
16 (or the minimum legal age in your jurisdiction). We do not knowingly collect data from minors. If such collection occurs, we will delete it promptly.
9. International Data Transfers Your data may be processed outside your country of residence, including in the EU and the United States, via Google Firebase and Gemini AI. Adequate protections are applied to ensure compliance with international data transfer regulations.
10. Changes to This Policy We may revise this Privacy Policy periodically. Updates will be published in the App and on our website with a new effective date.
11. Contact Us For questions, concerns, or requests regarding your personal data, please contact us:
Cookler SAS
4 Passage Germinal, 93200 Saint Denis, France
SIREN: 913671707 – TVA: FR94913671707
Email: contact@cookler.com